PEPPOL is the main driver for E-Procurement by public authorities in the EU. PEPPOL or individual country-specific procedures are becoming more and more relevant for public sector suppliers.
What is PEPPOL?
PEPPOL stands for Pan-European Public Procurement OnLine.
Its objectives are to use open standards to accelerate a fully electronically supported public tender and procurement process (public E-Procurement) and to save costs.
PEPPOL supports the directive 2014/55/EU on electronic invoicing for public contracts in the European Union. PEPPOL offers a number of advantages over national solutions:
- PEPPOL is not limited to invoice exchange (e-invoicing), but covers the entire electronic procurement process.
- PEPPOL is an open cross-border network and allows the exchange with all partners registered in the PEPPOL network with only one connection.
- The exchange takes place via so-called Access Points – securely and without roaming charges.
- Existing national systems and standards can be integrated.
How does PEPPOL work?
With PEPPOL different message types (e.g. order and invoice) are exchanged via open standards. Essential principles for interoperability are applied for this purpose:
- PEPPOL format ‘Universal Business Language’. The ISO/IEC 19845 standard describes the UBL by OASIS.
- Communication via the PEPPOL eDelivery-network, which provides a service – similar to Yellow Pages – to identify recipients, permitted processes and their access point providers.
The PEPPOL network for the exchange of UBL documents is a so-called open 4-corner model, consisting of:
- Sender-Access Point
- Receiver-Access Point
Are there deadlines for the use of PEPPOL?
There are no tangible deadlines for the use of PEPPOL across countries. However, in some countries public sector suppliers are increasingly obliged to use PEPPOL.
SEEBURGER Cloud Services enables you to quickly and easily send EU-compliant invoices to public administrations and other PEPPOL partners throughout the EU via PEPPOL.
To make implementation easy and minimize risks, it is recommended to work with a partner who knows PEPPOL, ERP system integration, electronic formats and highly scalable cloud services extensively. A more experienced partner can support you competently and comprehensively from a single source during the introduction. SEEBURGER provides an immediately usable, pre-configured Peppol Access Point cloud service to which you only transfer the invoice data in a defined interface format. These cloud services are ERP system independent and include legally compliant archiving.
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Written by: Gerrit OnkenGerrit Onken has been at SEEBURGER AG since 2010 as a product manager for software applications and for electronic data exchange services for the business sector. He focuses on solutions for SAP, electronic invoicing (e-invoicing) and innovations for digitalizing business and technical processes for globally-active customers. Originally a banker, Gerrit Onken went on to graduate in business administration, majoring in industrial management and business informatics. After working in the financial sector, he worked as a manager and project manager from 2004 to 2010 for one of the top five corporate consultancies, working with international BPOs in the banking and automotive industries.